The Raleigh Jaycees Board Meeting Minutes 5-27-08

 

Attendance: Deidre Albert, Ed Blackman, Amanda Carleski, Jamilyn Cole, Linnell Compton, Cliff Hamilton, Stacy Hanna, Paul Hoover, Alison Houchin, Michael McKnight, Karen Ray, John Sauter, Mona Shah, Heather Snyder, Melissa Taylor, Khaner Walker, Beth Worsley, Jeff Zabawa, Andy Zeh

 

Call to Order – Paul Hoover

Pledge of Allegiance

 

Presentation of Initial/Final CPGs:

 

Red, White, and Blue Picnic Initial CPG by Allison Anderson; Karen Ray motioned to approve the CPG as written with a $1,000 appropriation from the Chapter. Ed Blackman seconded the motion. Discussion: thanks for agreeing to run this project, know you will do a great job, bigs and littles has a really neat twist; motion passed.

 

Project: Membership Socials 2nd Trimester Initial CPG presented by Mona Shah for project chair Beth Barlow; Ali Houchin motioned to approve the CPG as written with a $300 appropriation from the Chapter, Linnell Compton seconded the motion. Discussion: Great to have her run this project; motion passed.

 

Monthly Award nominations.

 

Ways and Means Area Report – Melissa Taylor

  • Report from Hauntcon – Dave Gill - Beth unable to be here tonight; Intensive 4day seminar; learned more in those days than in a while; running business plan, marketing strategies; website planning; Classes attended webpage optimization; Google info; specific one shot business plan; went to seven HH there at least 3 times; certain method of thinking in way to run the project; she went to the engineer type classes; had a long line and not really entertainment; like to see changes this year; have lots of ideas; still looking for location; flow of design, market it; would like to build durable props; able to see how things worked; 12 items that would be great to work; chainsaw at the end – maybe compressed air guns; wish to have a survey; turn people into repeat customers; queue line entertainment – person that can change their personality to become a character, not meant to scare people the whole time; theme of the house so people can rotate thru the rooms; have notes written down and will be typed up into report for future chairs; Beth does have the theme and designs ready;
  • PONY going great; will have kickoff at the next GMM, looking for manpower for the week and opening ceremonies
  • TS – hay day will be on June 19th, have interested person in October TS – Leah
  • HH chairs working on getting things going

 

Membership Area Update – Alison Houchin - excited to have Beth as project chair; have veteran event this Sat; had great open house in may 11 guests; heard about us from others; committee is doing great; huge help to have people getting things done; please leave the front of the desk open so guests can get to the table; read list of people up for renews; membership low for may; will have the updates by email for year to date numbers

 

Individual Development Area Update – Jamilyn Cole - have some great project chairs; trainings have been good here; couple of things coming up – speed racer only 5 people signed up; theatre club cancelled due to low sign ups; family day sign ups still going; competitions – speak up coming soon; lot of excitement at GMMs will have a training on Sunday – great public speaking training; Regional’s held here; volleyball going well; globetrotters event this Friday

 

Business and Communications Area Update – Beth Worsley - ads are up in the gyms; exploring some of the other backup ideas for using since WRAL didn’t have things that would work at this time; updating other sheets to make sure everything looks same and correct; have new letterhead, envelopes, thank you cards; furniture is big project for June; board retreat – on Sunday – in Raleigh started in afternoon; camping trip went well; have project chair for beach trip – will be looking for time on calendar; Website – Ed hasn’t been able to get things done; apologize to everyone especially Beth for not getting it done; won’t give a deadline but will get back to it after HOBY slows down

 

Community Development Area Update – Cliff Hamilton – no report

 

State Director Area Update – Stacy Hanna - sign in sheets for GMM/Boys Home event; meeting in the morning and then boys home workday in the afternoon; CPG judging same as HOBY yard sale need 4 people to go; remind project chairs that CPGs go on 6 month schedule for judging need to wrap up at next GMM and do book; Daryl McNair coming to GMM in August

 

Legal Counsel Area Update – Michael McKnight – no report

 

Treasurer and Secretary Area updates – Heather Snyder – If you have any checks or deposits get those to me tonight; Heather motioned to approve the board meeting minutes from the previous two board meetings, Ali Houchin seconded the motion, no discussion, motion passed.

 

New Business – NCJC Bylaw and Policy Changes

 

  • Ed Blackman motioned "Enacted, that delegates to any State Membership Meeting in 2008 are bound to vote on bylaw and policy changes in a manner which expresses the will of the Raleigh Jaycees as expressed by resolutions of the Raleigh Jaycees board of directors; that if any question arises on which the will of the chapter has not been clearly expressed, the delegates are bound to caucus, and to vote in a manner which expresses the will of the majority of the delegates; and that if the delegates in such a caucus are evenly divided yea and nay, the delegates are bound to vote three votes yea and three votes nay." Seconded by Jeff Zabawa. Ed Blackman explained the motion. Discussion: we are entitled to have 6 delegates at GMM at NCJC meeting; our bylaws provide that Paul selects them and State director – Stacy; if the board does nothing then the delegates vote to their discretion; this binds the delegates; this means they have to vote as our will as the board and Chapter; other business may come up at the meeting; then they have to talk together and vote as majority rules; believe we should do this in manner proposed; each motion can be talked 2 times; think it’s important to express the will of the board; way votes split also a concern; quick time to caucus – requested anytime of vote that it would be a counted vote which requires recess; not sure how things work – imagine more passion than what’s in this room; can have several amendments; other people will make it more to what they think they want; this one has a lot of passion involved; think this adds more to it this year; real key to caucus part since we want to say from how we feel; this is the best way to handle the votes; Motion passed.

 

·        Ed Blackman motioned "Resolved, that the sense of the Raleigh Jaycee Board of Directors is that any proposed bylaw amendment expanding the NC Jaycee age range for the general class of individual members beyond 21 to 40 should not be adopted." Stacy Hanna seconded the motion. Discussion: this is a broad resolution before proposal came; collegiate chapters and expands the age range for every chapter; think they will amend it in the meeting; any bylaw proposal we would have to vote against; know of Mel’s amendment; do believe expanding age range do have existing risk of alcohol law; no way of watching at some of our events; Melissa Taylor amended the motion "Resolved, that the sense of the Raleigh Jaycee Board of Directors is that any proposed bylaw amendment expanding the NC Jaycee age range for any class of individual members beyond 21 to 40 should not be adopted." Seconded by Stacy Hanna. Discussion: we don’t like to refer to ourselves as social all the time; if we are going to have events and conventions that these other groups would be segregated; but we are throwing ourselves out there for higher risk; we are young professionals and we do have a huge generational gap and we are already having difficult time with 21 to 40 and we are struggling; retention and activation is a big issue; expanding it to open up to 18 year olds; these are not young professionals; not a membership band aid; it’s all about the numbers; we don’t need to make it more of a problem; Ed’s motion would allow the collegiate groups to go to 18 to 40 and her amendment would not allow any group; further explanation by Ed; like the idea of the collegiate chapter but see and understand how it would work; point of clarification – would we have chapters 18 – 40 – do have to be part of the university; would they be included in state conventions – would be considered like regular members; great idea but they have not done enough thinking and dues; how many members to charter; everything refers to local chapters; they will need to clarify more info; think support of Mel’s amendment so they can think more and then bring it up; not sure that the state would but themselves at risk and make all these changes; concerns need to be thought thru and they could have groups roll over to us; do agree not a lot included in proposal; should investigate what would be proposed; the college group would want to do things themselves; great breeding ground for future Jaycees; need more details; doesn’t mean they couldn’t come back to do this at other times; do have other organizations already in the community; we have a hard time pleasing 21-25 so if they have a hard time in our chapter; Greenville Jaycees have collegiate chapter as project – works well for each party; feed off of each other for needs; do social, fundraisers, community service; these will become Jaycees – not future JCs; don’t want to see us vote against because of wording but to have a plan; hasn’t been presented to anyone; huge jump in age ranges; do have some resources at some levels; this was brought up in Jan convention and they haven’t brought up any more details and didn’t answer questions; bylaws don’t clarify anything on USJC website; Call to question by Stacy Hanna; seconded by Khaner Walker; Call to question motion passed; Amendment to the motion made by Melissa Taylor passed; Discussion: different interests and maturity levels; other problems that need to be brought up and state needs to bring up a plan; Ed Blackman’s motion with amendment motion passed.

·        Ed Blackman motioned "Resolved, that the sense of the Raleigh Jaycees Board of Directors is that changes 1 and 2 of the Strategic Planning Committee's proposal should not be adopted, unless they are amended to require the experience on the Executive Committee to be as an elected member, and amended to require the experience on the Executive Committee to be of full terms, rather than of years". Seconded by Melissa Taylor. Discussion: have changes to positions; think it’s important to be elected and ask for votes and not just appointed; we can vote for this but won’t vote for it unless they keep requirement to have them be elected; time period needs to be called the same terminology; Stacy Hanna amended the motion "Resolved, that the sense of the Raleigh Jaycees Board of Directors is that changes 1 and 2 of the Strategic Planning Committee's proposal should not be adopted, unless they are amended to require the experience on the Executive Committee to be of full terms, rather than of years". Seconded by Jamilyn Cole. Discussion: this would require the full term; people decided they didn’t want to run once they saw who was running; one elected VP and others appointed; didn’t have elections for some levels; we accept your request to be in a position; set the bar high now so we have elected officials; want state level to be highest leadership it can be; this one still has requirements of local leadership levels; Amended motion failed. Back to original motion – passed.

  • Ed Blackman motioned "Resolved, that the sense of the Raleigh Jaycee Board of Directors is that change 3 of the Strategic Planning Committee's proposal should not be adopted". Seconded by Jeff Zabawa. Clarification by Ed. Discussion: we have in our bylaws that the duties are assigned by the president; don’t approve of their plan and lock in the current configuration; can continue to make changes for current needs and we won’t have to go back to make bylaw changes; we would have to make changes to the bylaws before we even know that it works; presidents that want a exec. VP can have one if they so choose; motion passed.
  • Paul said normally we would want more time to discuss these but the information came out in such short notice and will be meeting before our next board meeting.
  • Jamilyn Cole motioned “Resolved, that the sense of the Raleigh Jaycees Board of Directors is that changes 1 and 2 of the Strategic Planning Committee's proposal should not be adopted, unless they are amended to delete the last sentence.” Stacy Hanna seconded the motion. Discussion: don’t feel like we should have a leader that hasn’t been a state president; this is what the state spoke to as well; hope thru elections that this will eliminate this issue; most chapters in the state are not like us; do have the need for others to run in these positions; trust ourselves when we make these decisions; narrowing the field of who can run; Called to question by Stacy Hanna, seconded by Khaner Walker, Call to question motion passed. Motion made by Jamilyn failed.
  • Ed Blackman motioned to move into Executive session. Seconded by Jeff Zabawa. Motion passed. Executive session ended.

 

Old Business – Winter Excursion CPG

  • We are bringing this CPG up again now that we have all the information on the refund/donations of the $450. Beth Worsley motioned to approve the CPG with a $500 deposit for the trip in 2009 and a $330.69 donation to CIF. Khaner Walker seconded the motion. No discussion. Motion passed.

 

No other business.

 

Meeting adjourned with JC Creed.