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The Raleigh Jaycees Board Meeting 1/27/2004
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Call to Order –
Allison Friar
-Attendance
Peter Ansbacher, Kim Bagley, Erica
Batkin, Christine Bauer, Chris Compton, Beth Connell, Allison Friar, Carmen
Gardiner, Patrick Hefferan, Reed Hollander, John Jernigan, Dupre Jones, James
Massengill, Kerry McManus, Tiffanie Rosier, Stacey Shaw, Melissa Taylor, Jeff
Zabawa
Project Presented:
African Drumming
Chair: Ellie Feddersen by Chris Compton
Christine Bauer moved to accept the CPG with $35.00
appropriation and $0 return to the chapter.
Kim Bagley seconded the motion.
Motion to accept the CPG passed.
Christine Bauer also noted this can also be used as
our International Project for the chapter.
Project Presented:
New Member Social
Chair: Nini Brown
Peter Ansbacher moved to accept the CPG with $300.00
appropriation and $0 return to the chapter.
Erica Batkin seconded the motion.
Motion to accept the CPG passed.
Project Presented:
HOPE (Heritage Park Outreach Program)
Chair: Jennifer Jerzak
Christine Bauer moved to accept the CPG with $5,000
appropriation and $0 return to the chapter.
Kerry McManus seconded the motion.
Motion to accept the CPG passed.
Reed Hollander asked if the Cub Scout fees and
uniforms item on the budget is new for this year.
Jennifer Jerzak responded yes.
A question was brought up regarding the item on the
budget for college fees and the scholarship fund the Raleigh Jaycees already
have in place.
Jennifer stated the scholarship fund is not for HOPE
children and the college fees listed in the budget would be for items such as
SAT prep classes and college application fees.
Jeff Zabawa asked if the Cub Scout troop has already
been established.
Jennifer said they are hoping to hook up with an
already established pack near Heritage Park.
Project Presented:
Food Bank Outings
Chair: Susan Lynn (Presented by Tiffanie Rosier)
Christine Bauer moved to accept the CPG with $0
appropriation and $0 return to the chapter.
Patrick Hefferan seconded the motion.
Motion to accept the CPG passed.
Project Presented:
American Heart Association Gala
Chair: Carmen Buffington (Presented by Tiffanie
Rosier)
Christine Bauer moved to accept the CPG with $0
appropriation and $0 return to the chapter.
Kerry McManus seconded the motion.
Motion to accept the CPG passed.
Project Presented:
Salvation Army visits
Chair: Arlette Carter (Presented by Tiffanie Rosier
Christine Bauer moved to accept the CPG with $800.00
appropriation and $0 return to the chapter.
Jeff Zabawa seconded the motion.
Motion to accept the CPG passed.
Peter Ansbacher made a motion to accept the policy
change in the handbook regarding the amount of money needed to be able to use
the abbreviated CPG.
Erica Batkin seconded the motion.
Jeff Zabawa stated he did not agree. In the past
there had been a lot of discussion regarding the amount that was agreed upon
when the original abbreviated CPGs were made. Since it has only been a short
time since the abbreviated CPGs were put into effect, we do not know if they
work or not. We should wait until June or July and then evaluate.
Beth Connell stated she agreed with Jeff. A committee
was formed to address the issue and the committee members know the reasons
behind setting the amount to $50. We need to be aware of and consider the
reasoning behind the committee’s decision.
Kerry McManus stated she is in favor of raising the
limit. Makes a motion to table the issue until June so the version used now can
be evaluated for effectiveness.
Motion not seconded.
Discussion continues.
Patrick Hefferan stated since Amanda Grim (originator
of the motion to change the amount in the policy handbook) was not present, and
made a motion to table the motion to change the abbreviated CPG amount until the
February board meeting.
Kerry McManus seconded the motion.
Nays:
Peter Ansbacher, Tiffanie Rosier, Dupre Jones, Kim Bagley, Christine Bauer,
Carmen Gardner
Motion passes.
Ways and Means
Thanks board members for their support of Brookhill.
Still in need of Operations Vice-chair and finance,
CSR coordinator and sub-chairs.
Reed Hollander asked where we stand on fundraising as
opposed to last year.
So far, we have reached 62% of our goal.
Community Fundraising:
Interested in starting a committee to consolidate
donations.
Allison Friar said she is interested in appointing a
procurement committee to look at how we solicit donations and how we can
consolidate and establish a tracking mechanism for who we have solicited to and
send out the proper “thank you”s. Some groups are solicited on behalf of the
chapter while others are solicited on behalf of CIF. This has caused burned
bridges in the past. The natural people to be involved in the committee would
be the VC and sub-chair committees, Brookhill Hospitality, and HOBY special
services.
Christine Bauer suggested Reed Hollander should be on
the committee.
Board members were encouraged to be facilitators for
HOBY.
Remember to support the Super Bowl pool.
Looking for chairs for Bid for Bachelors and Big Air
Mountain Bike Race.
Membership:
Project Presented:
Open House
Chair: Julie Smith
Peter Ansbacher stated he was not comfortable with
Julie Smith footing the bill for the open houses.
Peter amended the motion to approve a $50
appropriation from the chapter.
Melissa Taylor seconded the motion.
Motion carries.
Project Presented:
Buddy Program
Chair: Sandy Mitofsky by Dupre Jones
Jeff Zabawa moved to accept the CPG with $120.00
appropriation and $0 return to the chapter.
Christine Bauer seconded the motion.
Motion to accept the CPG passed.
The appropriation will be used to help with the cost
of the Buddy Program events which will include bowling, a game night, and a
progressive dinner.
Peter noted we were +3 for January and hoped to get
involvement from the board as far as getting to the GMMs early and conversing
with guests.
Will Stanley helped with a flyer drive to help
membership. An email was sent out to people who are up for renewal.
Christine Bauer asked for the names of members who
are up for renewal in Feb. and March.
Allison Friar reminded everyone that when they do
talk to a member up for renewal, make it a friendly conversation, not a
grilling.
Discussion about letters being sent to members up for
renewal 30/60/90 days before renewal.
Reed Hollander suggested some sort of contact (letter
or phone call) at the 6 month mark for members who have recently joined. This
would create a bridge between the new member socials and the date of their
renewal.
Everyone was reminded
Jeff Gordon would like copies of the sign-in sheets from all the projects to
know when people are disappearing from membership.
Tiffanie Rosier noted the membership team is working
well together and they are getting good feedback. People at the meetings and
open house have felt they were really welcomed and the members really wanted to
see them getting involved.
Dupre Jones said he had received very good feedback
from members and guests. People attach to positive energy.
There was then discussion of wrap-ups at the GMM. Level
1 projects are no longer having wrap-ups. Project chairs will receive special
thanks and get recognition at the end of the respective areas announcements.
The membership team is still doing the recruiter of
the month program.
ID:
Project Presented:
Plant Seminar
Chair: James Massengill
Dupre Jones moved to accept the CPG with $0
appropriation and $0 return to the chapter.
Christine Bauer seconded the motion.
Motion to accept the CPG passed.
John gave a wrap-up of the Fitness 2004 project. 29
people attended. 4 were guests.
The ID team was going to have a brainstorming session
on Jan 22nd.
A chair is needed for the tax project.
Management:
The final CPG was presented for the Year End Banquet
and Holiday Party.
Some of the numbers in the budget needed more
explanation before it would be approved.
The Super Bowl party will be held at Governers Point
apartment complex. Please contact John Jernigan if interested.
Ski trip – All spots have been taken as of last
report.
Kristine Olka and Susan Lynn will be chairing the
camping trip.
Secret pals will be handed out at the next board
meeting.
Patrick Hefferan brought up the subject of a change
of venue for after meeting socials.
Allison Friar said it was more of a membership issue
than a management issue.
Peter Ansbacher said there would be suggestions at
the February board meeting, if it is deemed necessary.
Reed Hollander suggested there be a designated person
to talk to Hard Times.
Allison Friar said there was a specific manager
brought back to work Tuesday nights. The majority of the complaints were about
lack of things to do, lack of space, lack of specials, distance from the
McKimmon center, and parking.
Erica Batkin wondered what would be proper notice to
give Hard Times if there were to be a change of venue. Allison Friar said a
month minimum. Jeff Zabawa said a month would be great considering they have
been very supportive in the past. Allison also added we can still use Hard
Times in the future for other events.
State Director:
Beth asked for articles to be submitted for the
newsletter for POE points. Anyone can submit an article. It would be nice to
have articles about some of our events so we may be able to bring in other
chapters.
Some chapter visitations in the works:
Cary Jaycees – Durham Bulls outing
Liberty Jaycees – wine, beer, and cheese social at
the end of Feb.
Charlotte Jaycees – possibly June 19th,
host a regional family day to Carowinds.
Dupre Jones reminded everyone the project has been
done before where members took the train to Charlotte, went downtown and to
Carowinds, and then took the train back on Sunday. Check library for old CPG.
Erica Batkin wondered if the abbreviated CPG would
affect POE points. Allison responded that by running a project and just by
turning in a sign up sheet we will get POE points. The abbreviated CPG contains
all the 10 steps of the larger CPG. If the chapter decided they want to submit
it for judging, it can then be converted to the long CPG.
Treasurer:
New accounting software was purchased. Quickbook Pro.
Hopefully this will give us increased reporting capability. Our current
accounting information is in Business Works.
Allison Friar stated we are currently working outside
an approved budget, but everything that has been approved so far has been in
the realm of the proposed budget.
CIF will be moving to a separate account.
Legal Counsel:
Reed explained that now we have 2 insurance policies.
One governs the office and the other governs the projects. The goal is to
change from a project policy to a more general policy. He is working towards
inquiring about a new supplier. He is trying to find a CGL policy which is more
like a business policy.
Nobody should sign anything on behalf of the Jaycees.
Anything that obligates us to pay money needs to go through and be signed by
Reed and Allison.
We do not carry Directors and Officers insurance. If
people feel strongly about it, we can look into cost and investigate it.
Secretary:
Susan Lynch moved to approve the 11/20/03 Joint Board
meeting minutes.
Jeff Zabawa seconded the motion.
Motion passes.
Susan Lynch moved to approve the 12/17/03 Board
meeting minutes.
Reed Hollander seconded the motion.
Motion passes.
Susan Lynch moved to approve the 1/17/04 Board
meeting minutes.
Dupre Jones seconded the motion.
Motion passes.
January Award Nominations:
Jaycee
of the Month
Will Stanley by Peter Ansbacher
Jennifer Jerzak by Melissa Taylor
Danielle Marquis by Kim Bagley
Susan Lynn by Beth Connell
Project Chair of the Month
Susan Lynn and Kristine Olka (Jellybeans
Roller-skating) by John Jernigan
Julie Smith (Open House) by Patrick Hefferan
Arlette Carter (Salvation Army visits) by Beth
Connell
Board Member of the Month
Beth Connell by Kerry McManus
Peter Ansbacher by Reed Hollander
Susan Lynch by Melissa Taylor
John Jernigan by Patrick Hefferan
Jeff Gordon by Carmen Gardiner
Christine Bauer by Beth Connell
Allison Friar:
Meeting adjourned.